School Board Policy/Procedure 5630P
Highline Public Schools believes that volunteers contribute greatly to the success of our students and the district as a whole. We appreciate the volunteers who give of their valuable time and knowledge to help our students grow and learn.
There are three types of volunteers and different expectations for each, as defined below. Volunteer application forms can be obtained at the school you are interested in volunteering at.
School Guests: School guests are people who visit a school to perform tasks such as:
· Attend events or activities during the school day
· Lead an event such as an assembly
· Take photographs for student identification cards or for photo day
· Participate in events (i.e. evaluating senior projects).
· College/career/military recruiters
Guests are not required to undergo a background check but they are required to check in at the front office and comply with school visitor procedures, including being accompanied by staff and may not be unsupervised with children other than their own.
Type One Volunteer: Parent/Guardian
While the district recognizes the diversity of our families, “Type One” volunteers are limited to a student’s legal parent or guardian.
Type One volunteers must fill out a volunteer form, signed by the school principal or designee to be kept on file in the school office. They are not required to undergo a background check unless warranted based on applicants criminal disclosure response. Type One volunteers must be accompanied by school staff when working with students other than their own. They must check in at the office and follow the school’s volunteer procedures.
Type Two Volunteer: Other Individuals not Affiliated with an Organization
These are individuals, usually community members, who regularly visit a school to support the school or students.
Type Two volunteers must fill out a volunteer form, signed by the school principal or designee, indicating the type of volunteer work that will be done. Schools should submit this form to the Human Resources Department for completion of the Washington State Patrol WATCH background check. Upon receipt of an acceptable WATCH check, the volunteer and the school will be notified and the volunteer may begin helping at the school.
Type Two volunteers must be accompanied by school staff when working with students, and must check in at the office and follow the school’s volunteer procedures.
Application forms must be received by the Human Resources Department at least one week in advance of any volunteer work to ensure adequate time for processing and notification of the applicant and schools. Type Two volunteers are not permitted to begin volunteering until satisfactory completion of the WATCH check.
Type Three: Individuals Affiliated with an Organization
These are individuals who come to a building before, during, or after school to support educational or social/emotional attainment or to provide recreational activities for students. The individuals come to the building pursuant to a contact between the district and their sponsoring organization.
These individuals will have a background check as dictated by the contract between their organization and the district. Type Three volunteers must check in at the office and follow the school’s volunteer procedures OR Type Three volunteers must follow the follow the check in procedures as outlined in the contract between the district and the organization.
Please do not send completed volunteer forms directly to the district office, the forms must be submitted to the school office for initial approval. If you have questions please contact the school you are interested in volunteering with, or Highline School District Human Resources Department, Judie Larabee, at 206-631-3128.
NOTE: “Volunteer Coaches” will be cleared separately from Procedure 5630P. See Procedure 5630P2 for information on volunteer coaches.