Expenditures will be made on district voucher forms. Before vouchers are submitted to the board for payment, they will be audited and certified by the district's appointed auditing officer for accuracy and proof that the goods or services have been received and are satisfactory and that previous payment has not been made. The certification must be signed and dated by the auditing officer or designee. Vouchers will be approved by a recorded affirmative vote of a majority of the board.

The board authorizes advance payment of a voucher when a delay in payment would otherwise result in a penalty or late fee, or an interest charge on the unpaid balance. The board will review and approve all such advance payments at its next regularly scheduled public meeting. In the event the claim is disapproved, the auditing officer and superintendent will cause the claims to be recognized as receivables and pursue collection diligently until the funds are collected or until the board approves the payment of those claims.

Legal Reference:
Payment of claims—Signing of warrants - RCW 28A.330.080
Auditing committee and expenditures - RCW 28A.330.090
Municipal corporations and political subdivisions - RCW 42.24.080
Taxing District - RCW 42.24.180

Highline School District 401
Adopted by the Board: February 2020