The ASBs in the schools of the district shall operate within the following guidelines.

Structure

1. ASBs are mandatory in grades 7 through 12 whenever students engage in fundraising activities with the approval and under the supervision of the district. ASBs are not mandatory at the elementary level (K-6). However, any money raised with the approval and under the supervision of the district must be administered in the same way as ASB money. The school principal is delegated to act as the ASB for K-6 school buildings.

2. The school board has authority over ASBs. ASBs are subject to the same laws as the district, including accounting procedures, budgets and warrants.

3. Meeting minutes are a permanent record and are mandatory for all ASB meetings. All expenditures and revenue need to be included in the minutes. Signatures are required on meeting minutes.

Financial Operations

1. The district must have an ASB program fund budget approved by the school board.

2. All ASB money is accounted for, spent, invested and budgeted the same way as other public money.

3. Disbursements may be made either by warrant, p-card, imprest bank accounts.

4. ASB purchases must comply with state bid law.

5. All property acquired with ASB moneys becomes property of the school district.

6. Those portions of ASB moneys which constitute bona fide voluntary donations, and are identified as donations at the time of collection will be used as directed on the Donation Authorization Form for both primary and if funds allow secondary purpose.

7. Purposes that directly further or support the school district's extracurricular -is suitable use for ASB funds.

8. ASB funds may not be used for gifts to individuals for private benefit; however, canned food collections, gifts to a non-profit charity are allowed.

Highline School District 401
Adopted by the School Board: August 1985
Revised by the Superintendent: 8.17