1. All materials proposed by eligible non-school organizations for distribution to students or to parents through students through the schools must be approved by the Chief Communications Officer, or designee. A copy may be sent or brought to the Communication office in sufficient time for approved literature to be delivered to the district mailroom on the nearest school day to the 10th of the month. That office, at 15675 Ambaum Boulevard S.W. in Burien, is open weekdays from 7:30 a.m. to 4:30 p.m. except during the noon hour. If the material is approved for distribution, it will be sent to the schools by regular district delivery for distribution to or through students on or before the 15th of the month.
2. Materials prepared for distribution at elementary schools should be rubber-banded or tied in groups of 32 so that each bundle will supply a classroom without being recounted. The materials for a single school should be packaged in an envelope or other container with the school's name on the outside. To help you determine the number of pieces to prepare for each school, the communication office will supply an enrollment count sheet without names. An enrollment count sheet may be requested by calling 206.631.3002.
3. At middle schools and high schools, materials need not be grouped in bundles of 32, but they must be in an envelope or container with the school's name on the outside. At these grade levels, approved materials will be placed in a central location in the school for student pickup.
4. There will be only one distribution of materials each month.
5. Local one-school distributions may continue to be arranged with that school principal. The principal will follow the guidelines stated in Board Policy 4060.
6. Before qualifying to distribute material through the schools, such non-profit organizations must be registered as such with the State of Washington and must upon request of the Superintendent or designee, provide the non-profit corporation identification number and federal tax identification number on 4060F1. Any exception must be approved by the Superintendent or designee.
7. Per Policy 4060, organizations or groups that wish to distribute information via the district’s website may contact the Chief Communications Officer with a request for inclusion.
At the discretion of the Superintendent or Designee, information may be included if it:
- Is directly tied to the district’s adopted curriculum and materials
- Links to an outside website that provides non-partisan resources for families
Inclusion of a link or information from an outside entity on the district’s webpage does not imply an endorsement of the organization’s activities.
8. Unless an exception is approved by the Superintendent or designee, all materials must include the name of the sponsoring organization and the telephone number of a responsible representative and the following conspicuously placed statement:
In consideration for the privilege to distribute these materials, the Highline School District shall be held harmless from any cause of action, claim or petition filed in any court or administrative tribunal arising out of the distribution of these materials, including all costs, attorney's fees and judgments or awards.
If the material is generic and is distributed to other school districts or organizations and the "hold harmless" statement is not applicable to them, the requesting organization will complete the "Hold Harmless" Form, 4060F2 and can be exempted from the requirement to have the "hold harmless" statement printed on the material.
Highline School District 401
Adopted by the Superintendent: May, 1983
Revised by the Superintendent: 02.87, 11.87, 11.03, 11.13