Purchases are subject to the following

All requests for purchases shall be made on a numbered requisition. Exceptions are utilities, Schools Checking purchases, authorized credit card purchases, approved travel purchases, mileage, and approved request for check purchases.

1. Requisitions will originate and be approved by the administrator most directly responsible for the order with the authority and responsibility for the encumbered budget in accordance with the Account Code Authorization Sheet, which is maintained by Business Services
2. The Purchasing Department shall prepare a numbered purchase order from the requisition.

• The Procurement Specialist can sign purchase orders up to $25,000;
• Procurement Manager up to $50,000;
• The Chief Financial Officer or designee may sign all purchase orders; Procurement staff may stamp approval in instances where the Chief financial Officer has approved through the Business Plus workflow process.
• The Superintendent may sign all purchase orders.
   

3. Purchases made by the district will only be made by an authorized purchase order.

Credit Cards

Credit card limit threshold will be set by the Procurement Department, with employee’s supervisor approval and based on buyer’s need.

1. Accountability for assuring that funds are available rests with the administrator initiating the request.
2. Utilities may be paid through the Accounts Payable Department without issuance of purchase orders. Utilities may only be paid against approved account numbers with each utility company for services received by the District.
3. Credit card purchases may be made by the Superintendent or by Transportation, Security, or Camp Waskowitz for gasoline. Payments for these charges may be against blanket purchase orders.
4. Travel payments will be made in accordance with District policies and procedures.

Schools Checking

1. Accountability for assuring that funds are available rests with the administrator initiating the request.
2. Schools’ checking purchases will be made in accordance with Schools Checking procedures.
3. Request for checks will be used in accordance with request for checks procedures.

Cross References:
Policy/Procedure 6213
Policy/Procedure 6220

WSSDA – Policy 6212

Highline School District 401
Adopted by the Superintendent: August 1986
Revised by the Superintendent: 09.93, 08.95, 04.03, 09.18, 12.18, 02.20 (Formally 7320), 9.20