When architectural and engineering services are required by the district, the following procedures shall be in effect:
1. Announcement for professional services will be sent to professional and community publications as well as to publications specifically oriented toward minority- and women-owned firms. The announcement may be general in nature or may be specific for major projects. The announcement shall specify:
a. The general nature and scope of the project(s);
b. The district representative to contact for further details; and
c. The deadline for submission of letter of interest.
2. Each interested architect and/or engineer shall be advised to submit a resume which includes as a minimum:
a. Completed GSA Standard Form 254;
b. Description of professional staff and respective roles for each;
c. List of projects completed during the past two years and contact person;
d. Detail of expertise and specialists in civil, electrical, mechanical, and structural areas;
e. Location of the office;
f. Age of firm;
g. Minority owned or not;
h. Previous experience
1. Educational projects
2. Highline School District experience
3. Other experience
3. Applications shall be screened by staff to identify firms to be interviewed.
4. Applicants shall be interviewed by the facility planner and other appropriate staff.
5. Negotiations will be entered into with the firm to establish a professional service fee which is fair and reasonable. If a satisfactory contract is unable to be negotiated, the next highest ranked firm will be contacted.
6. The contract will be approved by the superintendent.
Educational specifications are written after consultation with appropriate staff, consultants and citizens. The content of a set of educational specifications would include all or part of the following items:
1. A statement of the educational philosophy as it pertains to the specific construction project.
2. Community and School Characteristics
a. The plan of organization and expected enrollments of the school
(1) grade levels
(2) maximum expected enrollments with trends and projections, if necessary
b. The construction plan for the facility
Is it to be a new facility, an addition, or a phased program leading to a complete facility?
c. Special services to be provided
(1) Special Education programs
(2) Counseling and itinerant programs
d. The special provisions needed for community use
(1) Cooperative park/school arrangement
(2) Parent-teacher associations
(3) Community Athletic programs
e. The extent that adults shall use this facility
f. The extent to which students shall be transported and the facilities that must be included to handle this service adequately
g. The food service to be provided and the maximum number likely to be served.
3. Site Characteristics
a. Site considerations necessary for this project
(1) Site size and location defined
(2) Recommended building orientation; service drives; parking requirements for staff, students, and public; sidewalk and other approaches; outside lighting.
4. Requirements of the Physical Plant
a. Instructional functions and spaces required. A statement of instructional purposes is to precede the description of each area.
(1) number of spaces required by function
(2) the relationships of these spaces
b. The non-instructional spaces required.
Each space to be described by function and spaces required
c. Relationships of spaces required.
(1) Inter-relationship between instructional areas
(2) Relationship between instructional and non-instructional spaces
(3) Relationship of spaces to site
d. Environmental factors should be described in terms of educational relationships or concerns
5. Additional information or comments as necessary to further interpret the educational program.
Energy Conservation - Heating & Lighting Systems
In an effort to conserve energy and to reduce expenditures for heating and lighting, the following procedures have been approved for immediate implementation:
1. Reduction of heating system operating time
a. The start-up time for each school's heating system will be established as late as possible to bring the building's average temperature up to 68 degrees. Exhaust fans will not be turned on any earlier than the starting time of classes. (A half-hour delay in start time can effect a six to eight percent change in fuel requirements.)
b. Heating systems will be turned off as early as practical, in most cases at least 30 minutes prior to the dismissal time of students.
c. Boilers will not be turned on again after that time except for approved users. (See Procedural Bulletin No. 81-7 on Use of Facilities Relative to Energy Conservation on this topic.) (Eliminating 30 minutes of boiler operation at the end of a day will result in a fuel saving of approximately four to six percent.)
d. Custodians will turn off the heating system any time made feasible by building and weather conditions.
2. Reduction in building lighting use
A conscious effort should be made in each school to accomplish the following:
a. Turning lights off in any space which will be unoccupied for three minutes or longer. In particular, lights should be turned off during recess, noon hour, and periods a room is not in use. (A reduction of 30 minutes per day in lighting operation will save approximately seven percent in electricity.)
b. Turning off a classroom's outside row of lights, or lights under skylights, whenever natural lighting is sufficient. Most rooms are on three circuits so the occupant can easily turn off the outside circuit. When students are out of the room and the teacher is working in the room only a portion of the room lights should be necessary.
c. Minimizing hall lighting. A review of hall lights should be made to determine if some are not necessary to have on at all times.
d. If a space is occupied at less than capacity, occupants should be seated in manner that requires minimum use of artificial lights.
3. Implementation of heating and lighting reductions
Implementation of the above reductions will be effected on a building by building basis. That is, the principal, staff, and custodian will be familiarized with the goals and mechanics of this program as it pertains to their specific facility.
Energy Conservation - Use of Facilities
In an attempt to conserve energy and to reduce expenditures for fuel, the following procedures will become effective.
1. To as great an extent as possible, after hours school facility usage, which requires heated classrooms, will be concentrated in the four high schools. Heat will be maintained in all or parts of each high school, appropriate to the extent of usage.
2. Heat in elementary and middle schools generally will be turned off 30 minutes before student dismissal time.
3. Heat may be maintained, or restored, at an elementary or middle school, under the following circumstances:
a. To accommodate district or school sponsored programs.
b. If a PTSA meeting is to be held.
c. If a user will pay $20 per hour for energy costs.
d. If especially cold weather is being experienced, or other unusual circumstance exist.
4. A group may use an unheated facility, applying in the usual manner. (See Board Policy 4330 - Use of School Facilities.)
Highline School District 401
Adopted by the Board: August 1984