Substitute Employee Orientation

This form is required for all new employees by the US Department of Justice, Immigration and Naturalization Service to verify employment eligibility. Along with this form bring required documentation.

Instructions for completing the employment eligibility verification form (I-9):

1. Complete Section 1 with your personal information.
2. Check the box with your appropriate resident status.
3. Remember to sign and date.
4. Leave the form blank below the signature line.
5. Leave the second page blank.

I-9 Form

1. The W4 determines the amount of your Federal withholding taxes. Please read through all the instructions on the W4 Form carefully.
2. Please fill out, sign and turn in your completed form to Payroll.  You may also update your W4 information through your Employee Online account under Payroll Information, Tax Withholding.
3. Be sure to complete Step 1 a, b and c, Step 2 and sign and date at the bottom.  Step 3 and Step 4 are optional. 
4. If filing Exempt, be sure to read the section on Page 2 of the W4 Form, under Exemption from withholding and ONLY fill out Step 1a, 1b and Step 5 and write the word EXEMPT below Step 4c.  If anything else is filled out, it will void the form.
5. Until your W4 information is received, your withholding will be entered as Single or Married, filing separately (first box in Step 1c) and only have one job (Step 2).

W-4 Form

This form allows us to perform a background check and run fingerprints which is a requirement of employment with our district.

Instructions for completing the criminal history background check-fingerprints form: 

1. Fill out all required fields.
2. There are three options to check at the bottom of the form.
      a. If you have been fingerprinted before list where the fingerprinting took place. (Note it must be another school district, College or University).
      b. If you are a new employee (not substitute) that has not been finger printed the fingerprinting fee will come as a deduction on your first paycheck.
      c. Substitutes will pay in cash or check at time of fingerprinting.

Background Check Form

This form gives important contact information to be used in case of an emergency.

Instructions for completing the personnel emergency Information form: 

1. This form is used to audit  information in our personnel system.
2. Complete the form with name, address, phone number, etc.
3. Provide two LOCAL emergency contacts in case you have an emergency are not able to provide this information at the time.

Personnel Emergency Info Form

Immunization Form
In the event of an outbreak of a vaccine-preventable disease in a school, the local health officer has the authority to exclude all susceptible persons, including school staff. This authority has been exercised in several school districts where a confirmed case of a vaccine preventable disease has occurred. “Susceptible” means any staff member born after January 1, 1957. It is strongly recommended that all susceptible staff members (including guest employees) provide evidence of vaccination or immunity to measles, rubella and mumps. A diphtheria-tetanus booster is also recommended for adults every 10 years. If you need to be immunized of have concerns, please contact your personal physician, clinic or local health department. 

This form provides documentation of immunizations.

Instructions for completing the immunization form: 

1. Complete the top portion of the form with name and date of birth.
2. If your birthdate is before January 1, 1957, you only need to complete this portion and sign and date in the Certification box at the bottom right.
3. Enter the dates of your MMR Immunization(s) in each box. The year of the immunization is sufficient. 
4. Sign and date the certification box at the bottom right of the form.

You can choose to take a personal or religious exemption by checking the appropriate box and sign and date under the exemption section. A staff member may claim an exemption from the immunization documentation, but may be excluded from their work site for the duration of an outbreak of a disease.

Complete one form for each school district you have worked for in a paid position. This includes school districts or private schools in Washington State, another state or another country.

Instructions for completing the Washington state sexual misconduct disclosure release: 

1. In the first blank area enter the name and address of your previous school district.
2. In the second blank area enter your personal information as completely as possible.
3. Sign and date the form.

If you have never worked in a school district place an “X” in the box in the upper right corner.

1.    Enter your name in the personal information section.
2.    At least last 4 digits of your social security number.
3.    Sign and date.

Sexual Misconduct Disclosure Release 

This form is stating our confidentiality agreement and that you agree to uphold it during your employment.

Instructions for completing the confidentiality agreement: 

1. Enter Month, Day and Year of the date you are filling out
2. Type in employee name
3. At the bottom of the form: Sign your name on the recipient line.

Confidentiality Agreement Form

Highline School District requires that paychecks are direct deposited into an account of your choosing.

Instructions for completing the Direct Deposit form: 

1. Enter your full legal name as it appears on your Social Security Number.
2. Enter your bank name.
3. Enter the account number and identify the type of account (i.e. checking, savings).
4. Print, sign and date.
5. Attach a voided check for deposit into a checking account (do not use a voided check for deposit into a savings account), a pre-printed savings deposit slip for deposit into a savings account, or an account information letter from your bank. (Be aware that  handwritten account information will not be accepted – a form from your bank must be attached.)

Direct Deposit Form

This form is required by the Department of Retirement Services .

INSTRUCTIONS FOR COMPLETING THE RETIREMENT STATUS FORM:

1. Enter your full legal name.
2. Enter your social security number.
3. Answer all questions 1-3.
4. Sign and Date.

Substitute Retirement Status

This form has all of the required substitute information, you will need to complete this form as a part of your hire process.  If it is not done you will not start work.

Instructions for completing the Reassurance Letter:

1. Fill out your details (Name, Address, & contact information)

2. Indicate if you have substituted in any other districts. 

3. Indicate if you want to return to the Highline School District.

4. Electronically sign document and date following the instructions on the form.

5. Click on SUBMIT - please note you do not need to print this and bring with you to Orientation. 

Reassurance Letter