Committee Charge
The superintendent appoints a seven- to eight-member resident oversight committee to provide oversight of implementation of capital construction projects included in capital bond ballot measures.
This committee shall focus on program revenues as well as expenditures, planning for future capital bond measures, providing fiscal oversight and advising on issues of best practice in construction and real estate areas. The focus will also be to assure that the capital projects program supports academic achievement in the schools.
Responsibilities and Scope of Review:
The committee will receive periodic briefings and be asked to comment upon and make recommendations for progress of the capital projects program, and the district’s other capital programs, to the extent they affect the capital projects program. The committee will oversee the planning, prioritization and implementation of current and future bond programs, etc. The committee will monitor the implementation of all approved projects and make recommendations for compliance with goals, priorities, scope, budget, schedule, revenue and other significant factors.
Meeting Schedule: Quarterly meetings (or more often as required). Because this is a volunteer committee and vacancies occur and are not always promptly filled, the requirement for a quorum is reduced. A quorum shall be at least 50 percent of the active membership of the committee, but not less than three members.
Manner and timing of expected work product: Regular comments and recommendations to staff regarding conduct of the capital program, with semi-annual reports to the superintendent and school board, more often as appropriate.
Term of Committee: As long as the capital projects program continues in effect.
Length of term of individual members: 2 years
Staff support required: Regular attendance by executive director of Capital Planning & Construction and the chief financial officer, with additional staff attendance as necessary. Staff will provide copies of documents and prepare reports as requested.
Reporting relationship: To Superintendent.
Staff Contact: Regular contact is the executive director of Capital Planning & Construction. Contact superintendent or chief financial officer as necessary.
Member Selection and Qualifications
Qualifications of committee members: Familiarity with large capital program activities such as planning, budgeting, cost estimating and controls, organization and management of public agency capital programs, and public and media relations skills are desirable. Committee members should not include any district employees.
Individuals should represent one or more of the following areas: local government, capital managers and planners, architects, construction managers, attorneys, realtors, parents, and others as appropriate. At least two members will represent the district’s Capital Facilities Advisory Committee.
Ethics: Members shall not have any direct or indirect financial interest, except a remote interest, in any contract, purchase of materials, or activity financed from district capital funds. Members shall decline to vote on or participate in official district business in which the individual has a remote interest as defined by state statute, as amended from time to time.
Selection Process: The Superintendent appoints the seven to eight members of the oversight committee.